First and Last Names of Bride
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First Name
Last Name
First and Last Names of Groom
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First Name
Last Name
Phone
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(###)
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Who will be the primary contact person during your event to answer any questions that The Legacy Barn team may have?
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If you don't have a planner/coordinator, please list the person who would be the primary contact for us.
First Name
Last Name
Contact Person Phone
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(###)
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If you are borrowing items from our Something Borrowed Decor Room, have you filled out the order form?
What ceremony location are you planning for?
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What time is your ceremony?
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What time is your reception?
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Are you planning to have a cocktail hour? If so what time does it start/end?
What time is dinner? (is it different than the reception start time)
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How many people are in your bridal party, including the bride and groom?
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Did you upload a layout in Weven or do you want us to setup your tables using the best options available?
Are you wanting to use the fire pit? (May - Oct)
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3 hours (8-11 pm on Friday and Saturday and 6-9 pm on Sunday) of fire pit time is in your contract, this will just indicate whether you want to use it or not.
Do you want to add the photo booth for $500 (if not already purchased)
Are you planning for or want to do a sparkler photo op?
Originally, sparklers were prohibited. We have decided this can be allowed in a controlled environment with your photographers help. The sparkler photo op must only include your bridal party and your family. No children should participate for safety reasons. The photo must be taken outdoors and away from the building and someone must be available with a metal container/bucket to put the used sparklers away immediately after. This should only be a 5-10 minute process.
Do you approve The Legacy Barn taking pictures of your event for social media content, or taking pictures of your decor/setup (other brides like to see ideas)?
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This will not happen at every event; we would only give an overview of your event.
Do you have someone assigned to cut your cake or serve desserts?
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Sometimes, this is overlooked. Check with your caterer to see if they are able to do this; of course, this can be someone of your choosing.
MANY minor wedding day hiccups can be avoided by rereading your Legacy Barn contract. We want your day to be as flawless as you've imagined! Have you recently reread your contract?
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If no, please reread your contract prior to your event.
You have access to the bridal suite (9 am Friday or Saturday, Sunday at 10 a.m.) and groom's room (12/1 pm) to get ready for your day. You may leave your belongings in these rooms for the duration of the night, but before your ceremony, please pack up and organize your items to be ready to be removed at the end of the night. Our cleaner will be coming into the bridal suite at 10:30 to start cleaning. Please be sure your bridal party is aware of this.
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Check yes to confirm you understand this policy.
I understand that the only people who are allowed access to the bridal suite and groom's room are the wedding party and parents of the bride/groom, hair/make up and photographer (if planning for this) Once the ceremony begins, the doors should be closed and the rooms are not to be used unless some one in the bridal party needs to access personal belongings. The rooms cannot be used for a lounge area for bridal party or guests during your reception.
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Check yes to confirm you understand this policy.
I understand that we may have alcohol in the suites during our "getting ready" time. However, all alcohol must be removed from the room an hour before the ceremony starts.
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Check yes to confirm you understand this policy.
Some reminders: - use the blank at the bottom to ask any questions you may have.
1. We will be asking your DJ to announce that there is no smoking except in our designated area (patio area only, not the front entry or on the grass) and that no cars may be left overnight. Use the nearby carpool lot if needed.
2. Dessert plates, napkins, and silverware are NOT provided by most caterers unless you have made arrangements with them prior to the wedding.
3. - Please be sure your vendors are aware that setup and pickup must fall in the rental period.
4. - Guests often ask for coffee. Please consider discussing coffee options with your caterer. (I do have a percolator that you are welcome to use, just provide the coffee, creamer and cups)
***Please share these notes with your decorating team:
1. Decorating is NOT stressful unless you choose an easily stressed out person to lead the decorating process.
2. Decorating happens quickly and easily when you setup one or two sample tables completely. Then, everyone helping knows what to do without asking lots of questions.
3. If you have rented two days, we welcome you to decorate on day 1, but please don't leave items of value (like your dress) overnight at the venue.
4. Make sure your linens are NOT packed at the bottom of the car, and are coming with someone who will arrive on time to decorate. You can't do much without linens!
5. On average, it seems that approximately 4-5 friends/family members help decorate unless a wedding planner or florist is heavily involved.
